2024 Annual Meeting

USMS to Host Virtual Annual Meeting in 2024

By summer, we’ll announce a tentative schedule, which will include meetings to be held via Zoom in advance of the annual meeting and the agenda for the virtual annual meeting. The 2024 annual meeting webpage will be updated as information becomes final, and we will link to the 2024 annual meeting schedule in Sched. Should you have immediate questions regarding the annual meeting, please contact Volunteer Services.

Resources for Delegates

Below are resources, important updates, in addition to all annual meeting information to ensure attendees will be prepared to fully participate. 

• Location - The annual meeting will be held virtually via Zoom. It is highly recommended that delegates sign up for an account and use it to log in to Zoom. 

• Dates - September 13-15, 2024

• Helpful Guides

  • Virtual Delegate Guide - an overview of what to expect.
  • Delegate Orientation and USMS Townhall Recoding 
  • Helping LMSCs Plan - a general overview of information and key dates to be aware of, and more. 

• USMS Community - The most important element in making our annual meeting effective is delegates being thoroughly prepared. We encourage you to stay connected through the USMS Annual Meeting forum.

Annual Meeting Delegate Packet

The packet and individual sections are subject to revision, please be sure to check back frequently to see if any sections have been updated.

Sections of the Annual Meeting Packet

• Annual Meeting Schedule

• House of Delegates meeting agendas 

• Consent Agendas and Order of Consideration
• National Office
  • CEO Report to House of Delegates   
    • Recap of Zone Calls with USMS Board Members and August 12 Board Meeting  
  • 2025 Summary Background on Fee Recommendation and Unified Fee Revenue Distribution  
  • 2025 Membership, Bridge, and Sanction Fee Recommendations
  • 2025 Unified Fee Revenue Distribution Recommendation
  • 2025-2027 Unified Fee Revenue Distribution Rebalance - Financial Hardship Program
  • Finance Committee Open Forum Recording

• 2024 Elections

  • Candidates for Office

  • Consolidated Election Packet

• Committee Reports

  • Executive Committee

  • Standing Committees 

  • Committees of the Board of Directors

  • Zones

  • Liaisons and Special Assignments 

• Proposed Amendments
  • Legislation
    
    • Final Adopted Legislation
  • Long Distance
    • Final Adopted Long Distance
  • Rules
    • Final Adopted Rules
    • 2024 Housekeeping Report

• 2025 Financial Planning

  • 2025 Business Plan Assumptions 

  • 2025 Budget Preparation Timeline 
    
    

• Administrative Documents
  • Proposed Rules of the USMS Annual Meeting

  • USMS Leadership and Staff - An Abridged Directory

     

  • Roberts Rules of Order - The Basics
    
    
• 2024 Delegate Appointments
  • House of Delegates #1 Delegate Attendance List
  • House of Delegates #2 Delegate Attendance List
    
• Presentations
  • President's Opening Presentation - Ed Coates
  • CEO Address and Key Notes - Dawson Hughes
  • 2024 Service Awards Presentation - Recognition and Awards Committee
  • 2024 In Memoriam Presentation - History and Archives Committee
  • Preliminary Business Plan and Financial Recommendations and Key Notes - Guy Davis and Dawson Hughes

Meeting Minutes

Read minutes from all meetings held in conjunction with the 2024 annual meeting.

Remembrance List

Please review this list of USMS members who have passed away since the 2023 annual meeting (click the "Date of Death" column heading twice to reverse sort). If you know of a name that should be added to this list, submit it to USMS Membership Services.

Resources for Committees

• Committee report template (pre-annual meeting)

• Instructions for meeting minutes

• Meeting minutes template (MS Word document)

• Example of a completed meeting minutes document

Post-Annual Meeting

• 2025 Committee Request (closed 9/30/2024)

• 2024 Annual Meeting Participant Survey Questions (closed 9/30/2024)